1. Create the format for your CV.
Are you going to break each section up with a line? Are you going to put each section in its own box? Are you going to list all of your information? Play around with different formats to see which looks most professional. Aim for no more than the front and back of a standard sheet of paper.
2. List your name, address, telephone number, and email at the top of the page.
It is important to make your name a size larger than the rest of the text as it is important for your reviewer to know who he or she is reading about. It is up to you as to how you format this information.
- Standard format would be to have your name in the center of the page. Your home address should be listed in a block format on the left side of the paper. Put your telephone number and email below your home address. If you have another address (such as your address while you are at school) list this address on the right hand side of the paper.
3. Write a personal profile.
This is an optional part of the CV that is good for giving your reviewer a more in-depth look at you as a person. This is where you sell your skills, experiences, and personal qualities. It should be original and well-written. Use positive words such as “adaptable”, “confident”, and “determined”.
- Example of a personal statement for a CV for a publishing company: An enthusiastic recent graduate looking for an entry-level editorial position that will utilize organizational and communication skills developed as a summer intern at City Lights.
4. Create a section for your education and qualifications.
This section can be at the beginning of your CV or you can choose to list it after other sections. The order of sections is up to you. List your education in reverse chronological order. Begin with university if you attended or are attending it and work your way backwards. List the name of your university, the dates you went there, your major and minor, and your grade point average or A levels.
- Example: Santa Clara University, English and History 2009-2013 Subjects include: Medieval Literature, Victorian Literature, Criticism of Poetry, and History of Great Britain. Obtained a 75% on my 2nd year exams. (If in the US- Maintained a 3.7 GPA.)
5. Create a section for your work experience.
This is the section in which you should list all of your relevant work experience. List the name of the company, the location of the company, the years you worked there, and what you did. Start with your most recent job and work backwards. If you have a long list of work experience, only put the experiences relevant to the job you are applying for.
- Example: Diablo Magazine, Walnut Creek, CA, March 2012-January 2013. Fact-checked information, wrote articles for Diablo’s blog, assisted in researching of material for articles.
6. Create a section for your skills and achievements.
This section is where you list the things you accomplished at your previous jobs, and the skills you have developed through your experiences. This is also the section where you list any of your published work, lectures you’ve given, classes you’ve taught, etc.
- Example achievements: Successfully took a national bestseller from manuscript to publication; Received certification in copy-editing from UC Berkeley
7. Create a section for your interests.
You should list any relevant interests that paint you in the most positive light. Choose several interests from the list you created while brainstorming for your CV (in Part One).
8. Create a section for other information.
If there is a noticeable gap in your CV or there is some other information you would like to share, put it in this section. This sort of information can include leaving work to take care of children, join the Peace Corps, etc.
- Example: I took two years off from my intended career path in publishing to teach English in Brazil through the TEFL program. Teaching English as a second language has helped me better understand the subtle nuances of the language.
9. Create a section for references.
These are people you have worked with in the past such as professors, previous employers, etc. that have seen your work and can credibly support praises that they give you. The company you are applying to may contact these references to find out more about your previous work. You should talk with the person you would like to list a reference before actually listing them–it is best to double check that they still have the same number, are okay with giving you a reference, or that they remember who you are. Write down their full names and contact information (including their phone numbers and emails).